Prosperous Commerce, Inc., d/b/a Maximor (“Maximor”, “we,” “us,” or “our”) has prepared this Privacy Policy to explain (1) what personal information we collect, (2) how we use and share that information, and (3) your choices concerning our privacy and information practices.  At Maximor, we automate revenue, cash, close, and reporting processes with built-in audit trails—delivering outputs CFOs trust to free teams for strategic impact, reduce risk, and unlock visibility across systems.

1. Applicability of this Privacy Policy

This Privacy Policy applies to personal information that we collect in connection with our website(s), and any other products and/or services operated by us that link to this Privacy Policy (the “Services”). This Privacy Policy does not apply to our services for businesses.  If you are a customer of Maximor, this Privacy Policy does not apply to personal information or other data and information that we process on your behalf as your service provider. 

2. Personal information we collect

Information you provide to us:

• Business contact information: If you are a representative of one of our actual or prospective customers, suppliers or business partners, we may collect personal information about you (such as your name, work email, place of work, role, and other contact details) when entering into an agreement with your company or otherwise during the course of our relationship with your company.

• Feedback or correspondence, such as information you provide when you contact us with questions, feedback, reviews, or otherwise correspond with us online.

• Usage information, such as information about how you use the Services and interact with us.

• Marketing information, such as your preferences for receiving communications about our activities, services, and publications, and details about how you engage with our communications.

• Other information that we may collect which is not specifically listed here, but which we will use in accordance with this Privacy Policy or as otherwise disclosed at the time of collection.

Information we obtain from third parties. We may obtain your personal information from other third parties, such as marketing partners, publicly-available sources and data providers, for the purposes of marketing products and services that may interest you, delivering personalized communications, and other similar activities. In addition, we may maintain pages on social media platforms, such as LinkedIn, X, Instagram, and other third-party platforms. When you visit or interact with our pages on those platforms, the platform provider’s privacy policy will apply to your interactions and their collection, use and processing of your personal information. You or the platforms may provide us with information through the platform, and we will treat such information in accordance with this Privacy Policy.

Automatic data collection. We and our service providers may automatically log and combine information about you, your computer or mobile device, and your interactions over time with the Services, online resources, and our communications, such as:

• Device data, including your computer’s or mobile device’s operating system type and version, manufacturer and model, browser type, screen resolution, device type (e.g., phone, tablet), IP address, unique identifiers, language settings, and general location information such as city, state, or geographic area.

• Location Information: Depending on the choices you make on our site or in the mobile application, we may also collect and maintain a history of your precise location information using WiFi and Bluetooth technologies, as well as your device identifiers and GPS coordinates (e.g. latitude/longitude). If you want to prevent the collection of your device’s location information, please adjust your settings in your mobile device to limit the mobile application’s access to your location Information. 

• Usage data, including pages, screens and/or features you viewed, accessed and/or used, how long you spent on a page, screen and/or feature, the website you visited before browsing to the Services, navigation paths between pages or screens, information about your activity on a page, screen and/or feature, access times, duration of access, and whether you have opened or otherwise engaged with our communications, such as our marketing emails, or clicked links or files within them.

We use a combination of our own and third-party tools for automatic data collection. For more information, including on our use of Cookies, please visit our Cookie Policy.

3. How we use your personal information

• To operate our Services. We will use your personal information to perform our contractual obligations, when it is in our legitimate business interests or based on your consent, including to:

• Provide, operate, maintain, secure and improve our Services.

• Provide information about our Services.

• Communicate with you about our Services, including by sending you announcements, updates, security alerts, and support and administrative messages.

• Respond to your requests, questions and feedback.

• To improve, monitor, personalize, and protect our Services. It is in our legitimate business interests to improve and keep our Services safe, which includes

• Enriching your user experience and customize your relationship with us;

• Protecting the security of our Services;

• Preventing and detecting security threats, fraud or other criminal or malicious activities; and

• Administering content, promotion, sweepstakes, surveys, voting polls and other Website features.

• Marketing and advertising. We may from time-to-time send you direct marketing communications as permitted by law, including, but not limited to, notifying you of special promotions, offers and events via email. Unless we’re required to obtain your consent to send you marketing communications, we will rely on our legitimate business interests to market to you. You may opt out of our marketing communications as described in the “Opt out of marketing communications” section below.

• For research and development. It is in our legitimate business interests to use personal information (including the personal information described in this Privacy Policy and personal information collected on behalf of our customers) to develop, analyse and improve the Services and our business. By default, we do not use content our users upload or otherwise make available to us to train or improve our models. We may use certain usage data and other telemetry for research and development purposes, including to analyze and improve our Services and our business. If personal information is included, we may create aggregated, de-identified, or other anonymous data from personal information we collect. We make personal information into anonymous data by removing information that makes the data personally identifiable to you. We may use this anonymous data and share it with third parties for our lawful business purposes, including to analyze and improve our Services and promote our business.

• Compliance and protection. To comply with our legal obligations or when it is our legitimate business interests, we may use personal information to:

• Comply with applicable laws, lawful requests, and legal process, such as to respond to subpoenas or requests from government authorities.

• Protect our, your or others’ rights, privacy, safety or property (including by making and defending legal claims).

• Audit our internal processes for compliance with legal and contractual requirements and internal policies.

• Enforce the terms and conditions that govern our Services.

• Prevent, identify, investigate and deter fraudulent, harmful, unauthorized, unethical or illegal activity, including cyberattacks and identity theft.

4. How we share your personal information

• Service providers. We may share your personal information with third party companies and individuals that provide services on our behalf or help us operate our Services (such as lawyers, bankers, auditors, insurers, and providers that assist with hosting, analytics, email delivery, marketing, and database management).

• Authorities and others. We may disclose your personal information to law enforcement, government authorities, and private parties, as we believe in good faith to be necessary or appropriate for the compliance and protection purposes described above.

• Business transfers. We may sell, transfer or otherwise share some or all of our business or assets, including your personal information, in connection with a business transaction (or potential business transaction) such as a corporate divestiture, merger, consolidation, acquisition, reorganization or sale of assets, or in the event of bankruptcy or dissolution. In such a case, we will make reasonable efforts to require the recipient to honor this Privacy Policy.

• Affiliates: We may share personal information with our current and future affiliates, meaning an entity that controls, is controlled by, or is under common control with us. Our affiliates may use the personal information we share in a manner consistent with this Privacy Policy.

5. Your choices

Depending on where you are based, and as provided under applicable law and subject to any limitations in such law, you may have the right to:

• access your personal information

• correct incomplete or inaccurate data we hold about you

• ask us to erase the personal information we hold about you

• ask us to restrict our handling of your personal information

• receive any personal information we hold about you in a structured and commonly used machine readable format or have such personal information transmitted to another company

• object to how we are using your personal information

• withdraw your consent to us handling your personal information

Requests can be made to: privacy@maximor.ai.  You may update or correct information about yourself by emailing us at privacy@maximor.ai.     

Please note that, prior to any response to the exercise of such rights, we may require you to verify your identity. Depending on where you reside, you may be entitled to empower an “authorized agent” to submit requests on your behalf. We will require authorized agents to confirm their identity and authority, in accordance with applicable laws. You are entitled to exercise the rights described above free from discrimination. In addition, we may have valid legal reasons to refuse your request, and will inform you if that is the case.

Opt out of marketing communications. You may opt out of email communications by following the opt-out or unsubscribe instructions at the bottom of the email.

6. Where we transfer and/or store your personal information

We are based in the United States. When your data is transferred to us it will be processed in the United States and in any countries where our service providers operate their businesses. Such countries may not provide the same protections as the data protection laws where you are based. When we transfer data to these recipients, we do this on the basis of this policy, and we will ensure that relevant safeguards are in place to afford adequate protection for your personal information, and we will comply with applicable data protection laws. For example, if you are in the EEA, Switzerland, or the UK a government adequacy regulation or adequacy decision by a competent authority, on contractual protections for the transfer of your personal information or a derogation if available. We also take care to work with subcontractors and service providers who we believe maintain an acceptable standard of data security compliance.

7. Data Retention

We may retain your personal information for as long as it is reasonably needed to maintain and expand our relationship and provide you with our Services; in order to comply with our legal and contractual obligations; or to protect ourselves from any potential disputes. To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of such information, the potential risk of harm from unauthorized use or disclosure of such information, the purposes for which we process it, and the applicable legal requirements.

8. Other sites, mobile applications and services

Our Services may contain links to other websites, mobile applications, and other online services operated by third parties. These links are not an endorsement of, or representation that we are affiliated with, any third party. In addition, our content may be included on web pages or in mobile applications or online services that are not associated with us. We do not control third party websites, mobile applications or online services, and we are not responsible for their actions. Other websites and services follow different rules regarding the collection, use and sharing of your personal information. We encourage you to read the privacy policies of the other websites and mobile applications and online services you use.

9. Security practices

We use reasonable organizational, technical and administrative measures designed to protect against unauthorized access, misuse, loss, disclosure, alteration and destruction of personal information we maintain. Unfortunately, data transmission over the Internet cannot be guaranteed as completely secure. Therefore, while we strive to protect your personal information, we cannot guarantee the security of personal information. If we are required to notify you about a situation involving your data, we may do so by email or telephone to the extent permitted by law.

10. Children

Our Services are not intended for children, and we do not collect personal information from them. We define “children” as anyone under 18 years old. If we learn we have collected or received personal information from a child without verification of parental consent, we will delete the information. If you believe we might have any information from or about a child, please contact us via the contract information noted below.

11. Changes to this Privacy Policy

We reserve the right to modify this Privacy Policy at any time. If we make material changes to this Privacy Policy, we will notify you by updating the date of this Privacy Policy and posting it on our Services. We may also provide notification of changes in another way that we believe is reasonably likely to reach you, such as via e-mail (if you have an account where we have your contact information) or another manner through our Services.

Any modifications to this Privacy Policy will be effective upon our posting the new terms and/or upon implementation of the new changes on our Services (or as otherwise indicated at the time of posting). In all cases, your continued use of the Services after the posting of any modified Privacy Policy indicates your acceptance of the terms of the modified Privacy Policy.

12. How to contact us

Maximor will be a controller of your personal information. If you have any questions or concerns, you can reach us by email at privacy@maximor.ai. 

If you wish to lodge a complaint about how we process your personal information, please feel free to contact us at privacy@maximor.ai. We will endeavor to respond to your complaint as soon as possible. Depending on where you reside you may have the right to complain to a data protection regulator where you live or work, or where you feel a violation has occurred.

In line with Article 27 of the General Data Protection Regulation (“GDPR”), we have appointed European Data Protection Office (“EDPO”) as our GDPR Representative in the EU. You can contact EDPO regarding matters pertaining to the GDPR: 

• By using EDPO’s online request form: https://edpo.com/gdpr-data-request/

• By writing to EDPO at Avenue Huart Hamoir 71, 1030 Brussels, Belgium.